Explain The Ways Ecm Will Help You Sleep Better At Night

Confidentiality is the protection of information from unauthorized access. This is the assurance that information provided has not been made known to unauthorized persons, processes or devices. The application of this security service suggests information labeling and need-to-know imperatives are core aspects of the system security policy. Information, in today’s world, has value and everyone has information they wish to keep secret. Information such as credit card details, trade secrets, personal information, government documents, and many more. It was stated (Securitas Operandi™, 2008) that, we are bound to keep many secrets – corporate, staff, and personal secrets. We must keep this confidential information under wraps and earn the trust of employers, colleagues, and regulators every day. Mechanisms to enforce this include cryptography, which is, encrypting and decrypting data, access controls such as

One of those being that information does not breach security protocols (e.g. not sending out a document you’ve produced without it first being approved by your manager). Another being storing of business documents for example filing cabinets we use being locked; only certain staff have a key to open this cabinet. Also, protecting documents, for example password protection… certain documents that contain peoples personal information or confidential data have passwords on them so you must know this password to open the document. Finally, read-only access (e.g. if a document is in use at the time, no one else can open it and edit it, they can only open a read-only

Because technology is consistently growing and changing, preventative measures must include flexibility to allow for change and growth. Without these considerations, a business could jeopardize themselves by restricting the ability to expand or even update the systems with necessary security patches. Preventative measures should include future growth. As technology grows, risks increase. Protection mechanisms will change as new threats are introduced to business as well as new legislations. Many security standards are based on data protection regulations and as laws change or new laws are introduced, information technology is the most costly element in ensuring compliance. There could be costly ramifications with poor planning.

Some of the benefits of electronically storing are that you can store vast amounts of information in a very small space, you can reproduce and disseminate this information at great speed, documents are easy to modify. Documents can also be searched for easily, and it is hard for the documents to go missing.

Save time and money and increase pricing competitiveness and productivity by utilizing automated features such as electronic forms.

Information security breaches and attacks are aiming businesses every now and then. Any company that is connected to the internet has some information security risks. Businesses that operation in healthcare, finance and any government sectors, suffers from more of such information security risks as they collect, store and process sensitive personal, financial and confidential data. ABC Accounting Firm is a major national accounting firm that is utilizing the power of information technology. The company is also under information security risks as they hold and process sensitive business and accounting information of their clients and a huge volume of personal data of the employees, partners and clients (Engebretson, 2013).

This author begins the case study by looking at several challenges organizations face in protecting organizational assets and information. This writer ascertained in the preceding introductory paragraph that businesses must meet an increasing demand by employees, customers, business stakeholders and shareowners to make their operations more transparent, and better optimize the use of e-Commerce and e-Business capabilities. There is increasing concern by business leaders

Information security is needed to handle risk management. There is a risk of alteration to sensitive information. If a person or employee does not have understanding to maintain confidential data, an organization not only has risk of mishandling and unauthorized use of most valuable business asset but also a risk of being in noncompliance. In this way corporate reputation can be damaged. Regulatory requirement compliance and customer trust and satisfaction are two major reasons why employees must have awareness and perception of information technology.

3. Reduced administrative and clinical costs by providing beneficial features such as quick access to patient records, managing medication list and e-prescribing.

In this report I will be discussing how businesses firstly identify different methods for retrieving and analysing different types of information and then secondly looking at how businesses recognise the legal and security implications of handling and managing information and data. I will be providing a multiple of examples from businesses to back up my points and in particular be looking into Tesco Plc as my main business.

K-LiWin Consulting has been contacted by four distinct companies to advise them on their information management needs as related to security. Each company has differing needs based on the regulation and laws pertaining to their specific industry. Each student should provide a thorough review of one of the laws listed above. They should prepare a report and make a presentation as to the provisions, if any, that apply to the associated company. In the case of laws that may have an impact on multiple companies, the student should determine which provisions apply to which company. Each report should at a minimum give an overview of the law, define the provisions impacting the respective company or

There is one advantage in using paper-based documents like information can be filled in quickly by a customer and there is no time wasting.

Enterprise content management (ECM) is the strategy of managing the content across an organization, so that it can be retrieved from the database whenever it’s required. These content can be structured or unstructured and its very required for an organization for its smooth running of process(Xue & Yahya, 2012). Below figure represents the steps involved in an ECM system of an organization.

When data is stored digitally, it means it’s properly indexed in terms of keywords and content. When the employee needs to find information relating to a specific topic, it’s much easier to just use appropriate keywords and find all relevant documents at once. You can generally access vast amounts of information within a few seconds and you don’t need to leave the desk.

ERM allows a document to become accessible from any computer by an authorized employee from the moment the document is scanned. This is much easier than having an employee access a traditional paper file, which has to be kept in a filing cabinet or area and then will have to be requested, retrieved and delivered before the employee can view it. ERM also allows multiple people to look at a file at the same time, as opposed to having to wait your turn because your coworker is already using the file that you need.