The Public Health Direetorate in November 2015 anticipated the outbreak of Yellow Fever in the first quarter of the ensuing year 2016. The Directorate subsequently asked the procurement officer to place an order for the supply of Yellow Fever vaccines. In December, 2015, the Procurement officer placed an order for the supply of the vaccines but the order was silent on the strengths of the vaccine and delivery date. In January 2016, the Head of Entity requested the Procurement Officer to brief him on the preparedness towards the anticipated outbreak. The procurement officer confirmed placing an order in December 2015 for the supply of the vaccines. Delivery was expected in the first quarter of 2016 before the anticipated outbreak. In February 2016, the Procurement Officer got anxious that the vaccines had not been delivered as expected. Sporadic cases of Yellow Fever were reported in endemic districts in the Asempa region of Ghana. The Head of Entity convened a meeting to discuss the outbreak. Public Health practitioners in the Region confirmed their preparedness through treatment protocols to support fieldwork in the event of an epidemic. It became obvious that the delivery could not be made before the outbreak. The Head of Entity accordingly requested the Procurement Officer to brief the meeting on arrangements made for the delivery of the vaccines. In response, the Procurement Officer presented volumes of files in support of orders placed. It took the meeting three sittings to retrieve a copy of the particular contract. When the supplier was contacted to explain the delivery, he intimated that he had an unlimited time for delivery as the contract was not explicit on the delivery date. He however informed the entity that he had pediatric doses of the vaccine which he could immediately supply. Eventually, there was an outbreak which claimed several lives. The Procurement Officer insisted that he was not blamable because he had placed the order as far back as December, 2015. Tasks: a. Discuss the issues in the case study as related to contracting and contract management b. Is the Procurement Officer justified in not accepting blame? Explain your answer? c. What would you have done to avert the situation? d. What recommendations would you make to avoid a recurrence"

The Public Health Direetorate in November 2015 anticipated the outbreak of Yellow Fever in the first quarter of the ensuing year 2016. The Directorate subsequently asked the procurement officer to place an order for the supply of Yellow Fever vaccines. In December, 2015, the Procurement officer placed an order for the supply of the vaccines but the order was silent on the strengths of the vaccine and delivery date. In January 2016, the Head of Entity requested the Procurement Officer to brief him on the preparedness towards the anticipated outbreak. The procurement officer confirmed placing an order in December 2015 for the supply of the vaccines. Delivery was expected in the first quarter of 2016 before the anticipated outbreak. In February 2016, the Procurement Officer got anxious that the vaccines had not been delivered as expected. Sporadic cases of Yellow Fever were reported in endemic districts in the Asempa region of Ghana. The Head of Entity convened a meeting to discuss the outbreak. Public Health practitioners in the Region confirmed their preparedness through treatment protocols to support fieldwork in the event of an epidemic. It became obvious that the delivery could not be made before the outbreak. The Head of Entity accordingly requested the Procurement Officer to brief the meeting on arrangements made for the delivery of the vaccines. In response, the Procurement Officer presented volumes of files in support of orders placed. It took the meeting three sittings to retrieve a copy of the particular contract. When the supplier was contacted to explain the delivery, he intimated that he had an unlimited time for delivery as the contract was not explicit on the delivery date. He however informed the entity that he had pediatric doses of the vaccine which he could immediately supply. Eventually, there was an outbreak which claimed several lives. The Procurement Officer insisted that he was not blamable because he had placed the order as far back as December, 2015. Tasks: a. Discuss the issues in the case study as related to contracting and contract management b. Is the Procurement Officer justified in not accepting blame? Explain your answer? c. What would you have done to avert the situation? d. What recommendations would you make to avoid a recurrence"

Purchasing and Supply Chain Management

6th Edition

ISBN:9781285869681

Author:Robert M. Monczka, Robert B. Handfield, Larry C. Giunipero, James L. Patterson

Publisher:Robert M. Monczka, Robert B. Handfield, Larry C. Giunipero, James L. Patterson

ChapterC: Cases

Section: Chapter Questions

Problem 5.2SB

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